Privacy Policy

1. Summary

We collect only the data needed to respond to you and provide our services. We do not sell personal data. We do not use your data to train AI models without clear, informed permission. You can ask us to access, correct, export or delete your data.

2. Data we collect

• Information you submit in forms: name, email, organisation, role, and the details you choose to share about your project or inquiry.
• Newsletter and waitlist sign-ups: email address and optional preferences.
• Job applications: the details and links you provide.
• Technical data: our hosting provider records standard server logs (such as IP address, browser type and pages requested) for security and reliability.
• Analytics: only if you accept analytics cookies, aggregated usage statistics through a privacy-focused analytics provider.

3. Why we use it

• To respond to inquiries, demo requests and project requests.
• To send newsletters or product updates you asked for (you can unsubscribe at any time).
• To evaluate job applications.
• To keep the Site secure, prevent spam and abuse, and fix problems.
• To comply with legal obligations.

4. Legal bases

Where applicable law requires a legal basis, we rely on your consent (e.g. newsletter, analytics), steps taken at your request before entering a contract (e.g. project inquiries), our legitimate interests in running a secure and useful website, and legal obligations.

5. Sharing

We share personal data only with service providers that help us operate — such as our web hosting and email providers — under appropriate confidentiality and data-protection terms, or when required by law. For client projects involving customer data, we use a written data processing agreement.

6. International transfers

Our team and our service providers may process data in different countries. Where required, we use appropriate safeguards for international transfers.

7. Retention

• Inquiries and form submissions: up to 24 months after our last interaction, unless a contract requires longer.
• Newsletter subscriptions: until you unsubscribe.
• Job applications: up to 12 months, unless you ask us to delete them sooner.
• Server logs: typically kept for a short period by our hosting provider for security purposes.

8. Security

We use encryption in transit (HTTPS), access controls, least-privilege permissions and other reasonable measures to protect data. No system is perfectly secure; if we become aware of a breach affecting you, we will notify you as required by law.

9. Your rights

Depending on where you live, you may have the right to access, correct, export, restrict or delete your personal data, and to object to or withdraw consent for certain processing. Email privacy@yukioshi.com and we will respond within a reasonable time. You may also have the right to complain to a data-protection authority.

10. Children

Our services are not directed to children under 16, and we do not knowingly collect their personal data.

11. Changes

We will update this policy as our products and practices change and show the date of the latest update on this page.

12. Contact

Privacy questions or requests: privacy@yukioshi.com